Business Center

Interstate DBE Certification Process (Out-of-State Applicants)

How to Apply for Interstate Certification

The following is an outline of the process for out-of-state applicants:

1.  Visit CDOT's online application portal at: https://cdot.dbesystem.com/ and click on “Apply for Certification” under the quick links on the left side of the page.

2.  Select “Create Account” to establish a user name and password.

3. Log in and click on “Create New Application” in the top right corner of the home screen.

4. Follow instructions to complete an interstate DBE application.

 

Please Note: Out-of-state firms must be certified in their home state and must apply for certification in accordance with 49 CFR Part 26.85(c)1-4, which requires that:

You must provide to CDOT a complete copy of the application form, all supporting documents, and any other information you have submitted to your home state, or any other state, related to your firm’s certification. This includes affidavits of no change (see § 26.83(j)) and any notices of changes (see § 26.83(i)) that you have submitted to your home state, as well as any correspondence you have had with your home state’s UCP or any other recipient concerning your application or status as a DBE firm.

You must also provide to CDOT any notices or correspondence from states other than your home state relating to your status as an applicant or certified DBE in those states. For example, if you have been denied certification or decertified in another state, or subject to a decertification action there, you must inform CDOT of this fact and provide all documentation concerning this action to CDOT.

If you have filed a certification appeal with USDOT (see § 26.89), you must inform CDOT of that fact and provide your letter of appeal and USDOT’s response to CDOT.

You must submit a notarized affidavit, sworn to by the firm’s owners before a person who is authorized by State law to administer oaths or an unsworn declaration executed under penalty of perjury of the laws of the United States. This affidavit must affirm that you have submitted all the information required by 49 CFR 26.85(c) and the information is complete and, in the case of the information required by § 26.85(c)(1), is an identical copy of the information submitted to your home state.

Interstate Application Review Process

CDOT processes interstate DBE applications as quickly and efficiently as possible. Applications are assigned to an analyst for review on a first-in, first-assigned basis. Our goal is to make an eligibility determination within 60 days from the date the application is complete. The following steps outline the basic process for interstate DBE applications:

  1. Submission: Once your application has been submitted through the online system, you will receive an instant notification confirming submission. Applications that are incomplete or that include insufficient supporting documentation will not be processed until all necessary documents are received by CDOT.
  2. Application Verification: The application will be assigned to an analyst. The analyst will conduct a preliminary review to determine if the application is complete and includes all of the required documents listed above. If the application is incomplete, the applicant will be sent a request to provide the missing information. Please respond to all requests for information within 15 business days. If you do not respond, CDOT may make a determination based upon the information provided.
  3. Home-state on-site: The analyst will obtain a copy of the on-site interview transcript or report conducted by the home-state certifying office.
  4. File Review: The analyst will review all documents submitted by the applicant, including information from the on-site interview, and will prepare an eligibility recommendation. The recommendation includes work types the firm is eligible for as a DBE.
  5. Approval: If the application is approved, the applicant will be notified that it has been certified and placed on the Colorado UCP DBE Directory.
  6. Denial: If CDOT finds an out-of-state applicant is not eligible for certification, CDOT will issue a letter stating the specific reasons the firm is not eligible. The letter will provide the firm with an opportunity to respond to CDOT's reasons for not certifying the firm. In its response, the firm must demonstrate that it meets the eligibility requirements with respect to the issues raised by CDOT. After the firm has responded, CDOT will issue a final written eligibility determination. If the determination is to deny, the applicant may appeal to US DOT within 60 days.
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4201 E Arkansas Ave Ste 150
Denver, CO 80220
P 303-757-9234  /  800-925-3427
F 303-952-7088
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