Chief Engineer Memos

Memorandums released by the Chief Engineer. Please note, CDOT has recently moved its Headquarters and Region 1 HQ to: 2829 W. Howard Place, Denver, CO 80204. Please update this address change in all documents that still have the old CDOT address (4201 E. Arkansas Ave. Denver, CO 80224) in them. All documents with the old address are still official and good to use. Thank you.
Water Quality and Related Environmental Trainings

In an effort to improve awareness of CDOT's Municipal Separate Storm Sewer Systems (MS4) programs, requirements, and related water quality permits, several classes are available to all employees and the consultants who influence or impact water quality during CDOT work. To sign up for classes, visit the CDOT Learning Management System (LMS) and/or the CDOT Learning Lane website. This Memo replaces the Chief Engineer’s Memo, Water Quality Training, dated June 1, 2012.

Bentley Usage SS2 Sunset Date

The use of Bentley software version V8i SELECTseries 2 (SS2) will sunset on June 30, 2021. The use of Bentley version SS2 will discontinue at the end of FY ‘21 given the many technological advancements in OpenRoads Designer CONNECT Edition (ORD) combined with other factors. The detailed ORD migration schedule is located in the memo.

Project Debudget and Closure Guidance

The purpose of this memorandum is to detail the revised closure process for construction projects, as well as establish timelines in order to comply with Federal and state standards of project closure within 1 year of substantial completion in compliance with Senate Bill (SB) 16-122.

Project Safety Plans in response to the Pandemic Situation

In accordance with Specification 107.06 (a), the Contractor shall prepare a project specific safety plan on all projects. With the development of the Coronavirus pandemic in the last few weeks, contractors shall include provisions for protocols in their safety plans. In the cases where safety plans have been previously prepared and accepted, those plans need to be updated to include the information in this memo.

Temporary Extension of Testing Certifications - Owner Acceptance Testing

Given the issues and concerns related to COVIO 19, and the State's efforts to limit exposure and spread of the virus, many upcoming technician certification courses (ACI, WAQTC, SMM/LIMS, and LabCAT) have been, or will be postponed, or cancelled. It is recognized that some of these cancellations may cause testing certifications to expire or lapse as a result. This memo provides guidance to address these potential situations.

Capturing Charges Related to Projects, Construction Engineering (CE) and Indirect Costs

Understanding how much we spend on preconstruction and construction engineering activities, and providing transparency to taxpayers as to how their money is being spent are critical elements of project management. Moving forward, COOT staff will endeavor to report the expenses we incur on project delivery in a consistent manner. This memorandum provides specific details for charging work time and other expenses direct to projects, construction engineering (CE) cost centers and indirect cost centers. Accurate time charges will result in establishing true project costs, CE costs and indirect costs.

Project First - Issue Documentation Matrix (IDM) Submission

According to the Project First specification and construction bulletin, Project Engineers are required to submit their initial and Workshop updated IDMs into a Google drive. The purpose of the submission of the documents is to assist Area Engineers in monitoring the status of issues on projects and to monitor how the Project First program is progressing.

EPA Audit finding - Compliance with Specification 208.09

Re-issuance of the Chief Engineer's memo: EPA Audit Finding - Compliance with Specification 208.09 - Failure to preform erosion control, dated March 28, 2016. This reissued memo is to announce the stormwater management process changes initiated by the findings of an Environmental Protection Agency (EPA) audit and follow-up inspection.

ADA Title II Program Update

September 12, 2016. This memo is intended to provide employees with information regarding CDOT's commitment to the Americans with Disabilities Act Title II Program, provide a status update on ADA curb ramps on CDOT roadways, and provide direction on next steps related to furthering mobility and accessibility for all users of the transportation system.