Business Center

Tools Catalog

A

Actions Issues Decisions _ Change Log
Spreadsheet to track actions, issues, decisions and changes.

Attendance Roster
Tool to document attendees at a meeting; should always be included as part of the meeting minutes.

 

B

Best Practice Log Template
Spreadsheet to capture best practices and lessons learned on projects.

 

C

CDOT Form 1048
Project Scoping/Clearance Record -- a review list used to document the design scoping process, to monitor status toward PS&E approval, and to sign-off on final clearances. The numbering system on the Form 1048 mirrors the sections in the Project Development Manual.

Change Request Form
A form used by some Regions to formally document changes in project scope, budget or schedule. It also documents Specialty unit acknowledgement of the changes.

Comment Resolution Form
A form used to consolidate written comments, provide dispositions to the comments, and then track the response to the comments.

Communication Log Spreadsheet
Spreadsheet to track major/crucial project communications.

Communication Matrix
Spreadsheet to be included as part of the Communications Plan to document how communication with team members and stakeholders will be accomplished.

Contact List and Roles-Responsibilities
Sample spreadsheet to consolidate contact information for project personnel and stakeholders, along with their roles & responsibilities.

Construction Duration Tool
Coming soon.  

Change Order Price Analysis Tool
A tool that analyzes unit prices for change orders, based on historical bid data. User can easily select and filter relevant data.  

 

D

DSR Meeting Agenda - Sample
Sample agenda showing common items to be discussed at the Design Scoping Review Meeting.

 

E

Engineering Contract Options
Workflow diagram for Professional Services Contracts and Task Orders, and Construction Contracts.

Environmental Scoping Form
The purpose of this form is for the PM to convey project information to the Environmental Team at project scoping, to help estimate the extent of their efforts needed for this project. A few fields have instructions, noted in blue. Complete as much information as possible.

F

FIR Description and Agenda
An overview document defining the Field Inspection Review meeting, with an embedded FIR agenda template

FOR Description and Agenda
An overview document defining the Final Office Review meeting, with an embedded FIR agenda template 

L

Late Ad Date Schedule Modification - Instructions
Instructions for determining the Late AD Date in the Microsoft Project Preconstruction Template

 

M

Major Deliverables Matrix
Matrix with a list of Major Deliverables that various personnel/specialties will have ready at major milestones during project development.

Major Project Monthly Status Report
A report template used to provide monthly project status and when necessary, escalate issues to CDOT Executive Management. Executive management will identify projects required to use this report, but it also is available for use by any project manager.

Managed Lanes Evaluation Tool
A tool to determine the applicability of Managed Lanes for projects (to be completed for all projects).

Operations Evaluation Request
A form to request a project evaluation from the Region Traffic Group (required for all projects).

P

PDP Endorsement Page
The first page of the Project Delivery Plan. Signed by project team members to indicate concurrence with the plan.

PDP Waiver Request Form
A form to submit to your Program Engineer detailing your request to allow the project to move forward without creating a Project Delivery Plan.

PDP Template
A template to be used by a Project Manager (PM) as the starting point for Preconstruction Project Delivery Plans (PDPs). The PM will then customize the PDP as needed for the project.

Preconstruction Project Schedule Template
A template to be used by a Project Manager (PM) as the starting point for the Critical Path Method (CPM) project schedule. With input from the project team, the PM will customize the activities and durations for the project.

Preconstruction Project Schedule Template - Simple
A template to be used by a Project Manager (PM) as the starting point for the Critical Path Method (CPM) project schedule. With input from the project team, the PM will customize the activities and durations for the project.

Procurement Plan Template
A blank matrix to help PMs and project teams document and plan the needed services (consultants, vendors, long lead items to be procured, etc...) on a project.

Project Cost Planner Tool
An Excel file that estimates the construction cost of a project. The result is used to develop a risk-based cost estimate with a calculated Risk Reserve (see Instructions).

Instructions for Downloading the PCPT: Click the link above labeled "Project Cost Planner Tool." The PCPT will open in Read-only format, so you must download (must have a state email address) it to use it. Click the download arrow in the top right corner of the screen. Click on the file link in the lower-left corner of your screen. Be sure to save your PCPT to your computer.

Project Meeting Agenda Sample
Sample agenda showing common items to be discussed at recurring project team meetings.

 

Q

QA-QC Tracking Matrix Template
Matrix to document the plan for, and accomplishment of, quality control and quality assurance activities on a project.

 

R

Risk Workbook
The Risk Workbook provides the framework to identify, analyze, plan response for and monitor and control project risks.

T

Task Order Tracker

A word-based document designed to help Project Managers track task orders. 

 

Colorado: The Official State Web Portal