Business Center

Glossary

A

Acronyms
Link to other common CDOT acronyms (TRANSPORTATION ACRONYM GUIDE )

Activity
A CPM Scheduling term used to indicate a task needed for the accomplishment of a project.

Advertisement Date (AD or Ad-date)

The planned date for advertising a project to the public

B

Baseline Schedule
The original fixed schedule, which is used to measure project performance

Best Practice
The knowledge gained or lessons learned during a project, which shows how project events were managed or should be managed in the future with the purpose of improving future performance

C

Calendar Year Snapshot
Established as the sum of project level SAP drawdown data as of the beginning of the current calendar year, for all projects identified as "AD by State" that will expend construction funds within the calendar year
The CY Target is set at both the state and region levels.

CAP
Construction Agreed upon Price.

Current Planned Milestone Date
Date for PMO milestones, as captured by the snapshot, or as modified by the PMO representative or business manager in SAP upon approval from the RTD, via the change control process

Critical Path Method (CPM)
A step-by-step project management technique for process planning that defines critical and non-critical tasks, with the goal of preventing time frame problems and process bottlenecks
The CPM is ideally suited to projects consisting of numerous activities that interact in a complex manner.

D

Design Scoping Review (DSR) Meeting
Project initiation coordinated by PM with all relevant project team members, and focused on key performance indicators related to scope schedule and budget

DSR
Design Scoping Review

Duration
The amount of time needed to complete an activity

E

EEMA
Engineering Estimates and Market Analysis

F

Field Inspection Review (FIR)
The review of preliminary construction plans that signifies the end of preliminary design. The goal of the FIR is to resolve outstanding issues and establish specific criteria and direction to be used in final design of the project.

Final Office Review (FOR)
The final review conducted for all projects, of the complete set of construction plans, specifications, and the cost estimate, to ensure completeness and accuracy.

Float (Slack)
The amount of time an activity can be delayed without delaying the project

Forecast Dates for Milestones
Date entered by the PM in SAP
PMs have the authority to change the forecast dates for milestones in SAP without formal change control. However, any such changes are to be documented in the Change Log.

I

Independent Cost Estimate (ICE)
A cost estimate to accomplish the scope of work, completed by the CDOT project manager
In addition to the cost of labor, an ICE should include fees, material costs, equipment charges indirect charges and all other costs for a contract. The ICE Worksheet is required for processing a procurement request.

L

Logic
The dependency between activities in a CPM Schedule.

M

Major Change
Changes that will most likely impact a project's ad date, budget or scope-of-work and must be approved through the formal change control process

Major Deliverables Matrix
A summary of the major deliverables that are typically due at various stages of project development, along with the discipline that is typically responsible for that deliverable

Minor Change
Changes that are not anticipated to delay milestones or impact project scope and budget
Changes of this magnitude are typically approved by the PM and/or RE.

P

Planned Cost
Anticipated project cost as captured by the snapshot, or as modified by the PMO representative or business manager in SAP upon approval from the RTD, via the change control process

Planned Schedule
Anticipated project schedule as captured by the snapshot on the first working day of January each year
As a project progresses during the year, the baseline can be modified through the Change Control process.

Professional Consultant Services
Design and construction support services provided by engineers, architects, landscape architects, land surveyors and industrial hygienists who are external to CDOT

Program Management Office (PMO) Milestones
Scoping, FIR, FOR, AD, begin construction and end construction dates

Project Delivery Plan
Document that defines the project management processes that are used to execute and control the project
The plan defines a disciplined and systematic approach to project management at CDOT.

Project Delivery Selection Matrix
Matrix that facilitates the selection of the type of construction contract (Design-Build, Design-Bid-Build or CM/GC) to be used

Project Scheduling
The task of defining work activities, durations, relationships and milestones needed to complete a project (PDM 1.07.02)
Scheduling predicts the duration of a project and supports the tracking of progress.

Project Team
All participants involved in delivering the project, including program engineers, RE, PM, specialty group representatives, etc.
Others that may be included are FHWA and/or other outside agency representatives, IGA/MOU partners, and key stakeholders.

Q

Quality Assurance (QA)
The activity or set of activities for ensuring quality processes are in place and that they are followed

Quality Control (QC)
The activity or set of activities for producing/monitoring/inspecting deliverables and services to ensure they meet quality expectations

R

Resident Engineer (RE)
Individual responsible for the development, execution, supervision and coordination of all technical aspects of field engineering assignments including development of plans, schedules, contracts, procedures, and construction means and methods for a specific region in Colorado

Risk
An uncertain event or condition that could have a positive or negative impact on project objectives including scope, schedule, cost or quality

Risk Workbook
An Excel file that includes a Risk Management Plan, heat map, risk library, and instructions

S

Scope of Work
A detailed description of requirements, criteria and objectives for services that a consultant is expected to provide

Snapshot
Established by the PMO at the beginning of the calendar year, for all projects identified as "AD by State" that will have construction expenditures within the calendar year
The snapshot captures anticipated PMO milestones and costs, and does not change throughout the year. The snapshot is established at the state and region levels.

Stakeholder
An individual, group or organization who/that may affect, be affected by or perceive itself to be affected by a decision, activity, or outcome of a project
CDOT has many stakeholders who use or who are affected by our projects.

V

Value Engineering
An independent review of a project during the planning and design phases to reduce costs, save time, improve operations & level of service, reduce environmental impacts, improve safety, and/or improve value & quality

Colorado: The Official State Web Portal