Procurement Management

 Purpose

The Procurement Management Plan addresses the processes to acquire services or products from outside of CDOT.

Procurement Management involves developing a strategy to ensure that the right resources are available to the project when they are needed

  • Anticipate procurement lead time to avoid delays to the project
  • Plan for sufficient schedule and budget to cover the required services
  • Assign responsibilities for managing and tracking contracts and task orders

 Approach

There are three steps to creating a Procurement Management Plan:

1. Determine the type of construction contract

The type of contract that will be used for construction has a significant influence on the quantity and type of resources needed to complete the pre-construction phase.

  • Design-Bid-Build (100% of design will be completed prior to AD)
  • Design-Build (10 to 30% of design will be completed prior to AD)
  • CMGC (typically, 30% of design will be completed prior to AD)

For more information on innovative contracting, see the Project Delivery Selection Matrix: PDSM

2. Discuss the external resources needed to complete the project by consulting with team members to assess their needs

 Specialty groups may have access to an existing NPS contract for their design needs

  • Specialty Manager would issue / manage a Task Order
  • Project funds will be needed to pay for the services

 If the PM is on the hook to acquire resources

  • He/she would determine whether to use a Project Specific contract or a Task Order
  • The PM serves as the contract or Task Order manager

3. Develop the Procurement Matrix

When the “what” and “how” have been determined, the PM is ready to develop a Procurement Matrix with the following information:

  • Goods and/or services to be procured
  • Consultant design support services through the construction phase, as needed
  • Consultant services to support Construction Management (use the CM Staffing Tool to estimate total staffing needs), including project engineer, inspectors, materials testers, etc.
  • Date when services are needed
  • Type(s) of contract(s) (Project Specific Contract or Task Order)
  • Lead time needed for procurement activities
  • Estimated cost for services