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Employee Communication

Daily broadcasts and updates for all CDOT Employees.

    Gov. Polis to Address the State

    Tune in tonight Monday, April 6, 6:30 p.m.

    Gov. Jared Polis will address the state of Colorado regarding the COVID-19 pandemic from the governor’s residence in Denver. 

    The address will be broadcasted statewide through television, radio, and digital platforms. Tune in to your local news to see the governor’s comments. 

     


    How to Wear a Cloth Face Covering

    Be the example for your community

    Applying a face mask - step 1

    On Friday, April 3, Governor Polis encouraged every Coloradan to wear non-medical face coverings when leaving their homes to do essential activities.

    Colorado state agencies are working with urgency to procure masks for those state employees performing essential and critical functions at work. The state is also urging all employees to wear simple face coverings that cover both the nose and mouth, dust masks, or masks made with household items when you need to leave your house for essential activities or critical work. The example you set by these actions will reverberate across your communities.

    Cloth face coverings should:

    • fit snugly but comfortably against the side of the face

    • be secured with ties or ear loops

    • include multiple layers of fabric

    • allow for breathing without restriction

    • be able to be laundered and machine dried without damage or change to the shape

    CDC on Homemade Cloth Face Coverings

    CDC recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain (e.g., grocery stores and pharmacies), especially in areas of significant community-based transmission.

    CDC also advises the use of simple cloth face coverings to slow the spread of the virus and help people who may have the virus and do not know it from transmitting it to others. Cloth face coverings fashioned from household items or made at home from common materials at low cost can be used as an additional, voluntary public health measure.

    Cloth face coverings should not be placed on young children under age 2, anyone who has trouble breathing, or is unconscious, incapacitated or otherwise unable to remove the mask without assistance.

    The cloth face coverings recommended are not surgical masks or N-95 respirators. Those are critical supplies that must continue to be reserved for healthcare workers and other medical first responders, as recommended by current CDC guidance.

    Applying a face mask - step 2

    • Should cloth face coverings be washed or otherwise cleaned regularly? How regularly?
      • Yes. They should be routinely washed depending on the frequency of use.
    • How does one safely sterilize/clean a cloth face covering?
      • A washing machine should suffice in properly washing a face covering.
    • How does one safely remove a used cloth face covering?
      • Individuals should be careful not to touch their eyes, nose, and mouth when removing their face covering and wash hands immediately after removing.

    There are online tutorials available for simple homemade masks, and the state of Colorado is partnering with coloradomaskproject.com, where people can learn how to make masks and order materials.


    Maintenance Q&A with EMT

    All-Hands Maintenance Meeting, April 23

    As essential workers, we are both fortunate to remain employed and responsible to our team and the public to do our job safely and effectively. Sections and patrols have stepped up to the plate and implemented shift changes, social distancing and additional cleaning procedures to keep ourselves and our team safe. 

    To ensure we are cohesive in our efforts, we will be hosting a Virtual All-Hands Maintenance meeting from 11 a.m. to noon on Thursday, April 23 with executive leadership, including Executive Director Lew, Director of Maintenance and Operations John Lorme and directors from Human Resources and the Safety and Risk Management Office. You will be able to watch the live YouTube video feed on a smartphone or computer or watch a playback at any time. Please notify your supervisor if you believe you will have difficulty accessing the meeting. This will be a great opportunity to hear from our senior leadership, get guidance on important questions and procedures and recognize your hard work. 

    We would like to ask you to submit any questions ahead of time, so we are able to make the meeting as useful as possible for you. 

    You can submit questions using this form Q&A Session with EMT before/by April 15, 2020. 


    On the Lighter Side


    Open Enrollment

    April 14 through May 18, 2020, is the Open Enrollment period. You will need to elect benefits during this time. ACTION is REQUIRED for all benefit-eligible employees or you will not be enrolled.

    Visit these links for more information:

    History Lesson

    From our friends at the Durango Herald: a look back at how social distancing made a difference in Southwest Colorado over a century ago.

    Link to story here:

    Connect to vital resources in your community

    2-1-1 Colorado has been activated to connect Coloradans with human service resources statewide. Coloradans can reach 2-1-1 Colorado online at 211Colorado.org, by dialing 2-1-1 or texting your Zip Code to 898-211. 

    2-1-1 Colorado is a confidential and multilingual service connecting people across Colorado to vital resources in their local community, including housing, rent and utility assistance, child care, food/meals, transportation, clothing/personal/household needs and more. Callers may experience long wait times due to high demand.

    CDOT Transportation Engineering Training Program

    Please read on for details about this important training, who should take it and how to take it. CDOT Procedural Directive 21.1 authorizes the use of Adobe Sign, an electronic signature software program, on CDOT project records. It may be used to review, acknowledge, sign or professionally seal project records, including contract change orders. Especially now during the current COVID-19 situation, the use of Adobe Sign will expedite the electronic exchange, review and execution of documents.

    For more information visit: codot.gov/programs/tetp/adobe-sign-training.

    As our normal eating routines may be disrupted by changes in our daily lives due to the COVID-19 outbreak, it could become challenging to make healthy eating choices.   

    The Basic Bites program is a simple, effective, and inexpensive way to improve your health and shrink your waistline.

    This five-week challenge will encourage you to reduce the number of processed foods you consume while increasing the fruits, veggies, nuts, beans, whole grains and lean proteins in your diet.

    Learn how to eat better and more healthy. At a time when we have a lot of changes in our life the Basic Bites program can help get you on the right path with your eating habits and help you stay healthy at this challenging time.

    Sign up today, the deadline is this Friday, April 3. 

    Join Basic Bites Online Today!

    Reminder: Open Enrollment

    ACTION REQUIRED for all benefit-eligible employees

    Open Enrollment will run from April 14 through May 18, 2020. You will need to elect benefits during this time or you will not be enrolled in medical, dental, vision or a flexible spending account (FSA) option for the plan year of July 1, 2020, through June 30, 2021.

    Useful Resources:


    CDOT employees may be eligible to make changes to their State benefits.

    The current COVID-19 situation has most of us making changes in our daily lives — where we are working, how we are working, and, for some, what work we are doing. Thankfully, the security of continued employment has not been a concern for CDOT employees.  Unfortunately, this is not the case for many here in Colorado and around the country.  

    If your spouse or child is one of those impacted by a change in employment due to the COVID-19 situation, and as a result, has lost medical or dental insurance, you may be eligible to make changes to your state benefits because of that event.  

    See the document below for more information. You can access Benefit Solver from any state computer using the link at the bottom of the CDOT Intranet pages. If you are working from home, you can go www.benefitsolver.com. Remember that the company key for state employees is SOC.

    How COVID-19 Can Impact Your State Benefits


    Benefits Changes: Open Enrollment

    ACTION REQUIRED for all benefit-eligible employees

    Here is what you can expect:

    Open Enrollment will run from April 14 through May 18, 2020. You will need to elect benefits during this time or you will not be enrolled in medical, dental, vision or a flexible spending account (FSA) option for the plan year of July 1, 2020, through June 30, 2021.

    • Cigna will be offered alongside Kaiser Permanente as a new medical plan carrier for state employees.

    • More choice with additional medical plans

    • Enhanced vision coverage through EyeMed

    • Additional Paladina Health locations

    • Reduced medical premiums on all plans!

    Visit: https://youtu.be/3TNagC1RBQU for more info.

    Make Sure You Are Counted

    It’s Important. It’s Easy. It’s Safe

    The 2020 Census counts every person living in the United States and five U.S. territories. In mid-March, homes across the country began receiving invitations to complete the 2020 Census. Once the invitation arrives, you should respond for your home in one of three ways: online, by phone or by mail. When you respond to the census, you'll tell the Census Bureau where you live as of April 1, 2020.  

    Responding to the census is not only your civic duty; it also affects the amount of funding Colorado receives and how we plan for the future, and it sets the size of our state's Congressional delegation. 

    Specifically, data from the 2020 Census are used to:

    • Ensure public services and funding for schools, hospitals, fire departments, transportation and many other critical services.

    • Plan new homes and businesses and improve neighborhoods.

    • Determine how many seats your state is allocated in the U.S. House of Representatives.

    For more information visit: demography.dola.colorado.gov/census_2020

    We have a backlog of information regarding recently deceased members of the CDOT family. Our thoughts are with all of their loved ones.

    Dr. Aziz Khan

    From Bibi Khan, Information Management Branch: It is with a heavy heart that I am letting you know that my beloved brother, Dr. Aziz Khan, passed away last Wednesday, March 18th after his long battle with ALS. Aziz recently retired from CDOT; he began his career in the Materials Branch, moved to Staff Traffic and finished out his career in the Research Branch. He was laid to rest last Friday, March 20, 2020.   

    Steven Hagemann

    There will be a virtual memorial for Steven Hagemann on Tuesday, March 31st. Steven worked in Region 1 for seven years as a surveyor.  Steven started with CDOT in July of 2012 as a land survey intern in Region 6. He spent most of his time in the Central Survey program as a Professional Land Surveyor I and had recently transferred to the North Program. If you would like to be included, please reach out to [email protected] for details.

    Tony  Scisneros

    Former CDOT motor pool employee Tony Scisneros retired from CDOT in 2015 with 30 years of Service. Those of you who knew him knew how encouraging his humor and humility was. The link to his obituary here.

    Helpful tools now available!

    A useful free new app and website has just been launched that guides Americans through a series of questions about their health and exposure to determine whether they should seek care for COVID-19 symptoms. The tools provide CDC recommendations on next steps, including guidance on social distancing and self-isolating, how to closely monitor symptoms, recommendations on testing and when to contact a medical provider. These helpful guides are the result of a partnership with the U.S. Department of Health and Human Services, the Centers for Disease Control and Prevention (CDC), the White House Coronavirus Task Force and Apple Inc.

    Users can download the free app from Apple’s App Store or access the tool online at www.apple.com/covid19. Everyone has a role to play as we work together to stop the spread of COVID-19. The latest recommendations can be found at www.coronavirus.gov.

    Helpful Resources

    Childcare: This crisis has created a strain on working parents. While those who can work remotely are adapting to work-life with a child at home, other essential workers who still need to report to work have the added difficulty of obtaining child care. 

    Recognizing this need, Gov. Polis called together a group of early childhood providers, advocacy groups, school districts and foundations to partner with Gary Community Investments and the Colorado Department of Human Services to establish a system of emergency child care. Read more about this program, and visit this site for information about how you can take advantage of this collaborative.

    Mental Health: The Colorado State Employee Assistance Program (CSEAP) is standing by to help employees navigate these uncertain times. The program provides resources, both internal and external, you may find helpful.

    The need is urgent. In health care settings all across the United States, donated blood is a lifesaving, essential part of caring for patients. The need for donated blood is constant, and blood centers are open and in urgent need of donations. CDC encourages people who are well to continue to donate blood if they are able, even if they are practicing social distancing because of COVID-19. CDC is supporting blood centers by providing recommendations that will keep donors and staff safe. Examples of these recommendations include spacing donor chairs six feet apart, thoroughly adhering to environmental cleaning practices and encouraging donors to make donation appointments ahead of time.

    We have included a  link to the Vitalant website here in Colorado where CDOT employees can go to get more information about how to donate locally in their area. Vitalant is the new name of the previous blood donation Nonprofit that most of us knew as the Bonfils Blood Center.

    Snow Plow

    Extra kudos to all our mission critical plow drivers and others keeping our roads open and safe during this first day of spring snow storm.

    CDOT Crew Goes the Extra Mile to Help

     The CDOT team on Poncha Pass is doing great work. Region 5’s  Section 7 Poncha Pass Patrol #5708’s efforts to assist the public recently inspired a citizen to write in and compliment their good works. Below is a letter we got from a traveler passing through Colorado at the start of the month.  

    “Hello! I am from Ohio and was traveling through Colorado on March 8th. There was an accident on Poncha Pass that we were behind for about two hours. In that time, a young man's battery died behind us. A CDOT employee came back to jump him. Right after the accident, we saw a CDOT employee changing the tire for another person. Needless to say, we were very impressed with your department.

    A big shout-out to the team and all our crews across the state who go the extra mile to help, even though letters are not sent in every instance. This is evidence that we are doing good work that’s appreciated by the public.

    Gov. Jared Polis signed an executive order directing all of Colorado’s noncritical employers to reduce their in-person workforce by 50%. In accordance with the executive order, the Colorado Department of Public Health and Environment has also issued a public health order. The intent of this order is to reduce the number of people congregating in workplaces at one time and reduce the proximity of people in the workplace, and to enable the services, businesses, and travel necessary to protect public health and safety and preserve the continuity of social and commercial life as we save lives.

    Now that many state employees have begun working remotely, you may have questions about G Suite apps that you don’t use regularly or want some tips to help you get the most from those apps. The OIT Google Team is here to help with daily virtual open office hours!  

    WHEN: The virtual open office hours will start on Monday, March 23, 2020, at 11 a.m. Please use this link to add the event to your calendar. 

    DO I NEED TO TAKE ACTION?
    No, but if you have questions, join us by URL or by dialing in. Use the link above or you can use this meeting codeIf you have any questions about this opportunity, please email [email protected].

    Training for Google Hangouts 

    Sessions Added - March 31 & April 7 

    A wise person once said, "If something's going to go wrong, it's the tech." For so many of us working virtually right now, this class will help you get more comfortable with Google Hangouts so you can have more productive meetings and better connect with coworkers. No registration is needed. Simply join a session!

    Available sessions:

    What You Will Learn

    • Pre-Trip Your Tech: How to join a meeting, when to use the Google Hangout link or phone dial-in (or both), audio use and headphone use.
    • Passenger Basics: How and when to mute and unmute, video, chat, closed captioning and screen sharing.
    • Taking the Wheel: Scheduling Hangouts, sharing screens, recording and resources.

    What You Will Learn

    • Pre-Trip Your Tech: How to join a meeting, when to use the Google Hangout link or phone dial-in (or both), audio and headphone use.

    • Passenger Basics: How and when to mute and unmute, video, chat and screen sharing.

    • Taking the Wheel: How-to meetings and other resources.

    Need an Advanced Class?

    Stay tuned! We'll be scheduling a few sessions on how to conduct a meeting in Google Hangouts. Email [email protected] with questions.

    Donate by Monday, March 31!

    In response to the COVID-19 outbreak the Central 70 Project is working to collect donations for a local nonprofit in its project area. The GrowHaus is working to provide rapid response food packages to families facing food insecurities because of COVID-19. A lot of families in Globeville and Elyria-Swansea go without food because they cannot afford it or don't have access to transportation to get to the store. The GrowHaus offers weekly food boxes to these families, and with so many losing their jobs, it's likely many families in this community are now jobless. 

    If you are able to, please send cash donations by March 31 to Brenda Tierney through Venmo (her username is @Brenda-Tierney-2 and if asked, the last four digits of her phone number are 4978). 

    Thank you in advance for your generosity during this uncertain time. Let’s band together to help those who need it most!  We will follow up to let you know how much was raised.

    For more information on GrowHaus, visit thegrowhaus.org.

    Reminder: All CDOT exercise facilities will be closed for use at HQ and in the Regions. In compliance with the statewide order to close all gyms  Employees need to remove personal items as soon as possible.

    March 31 Deadline

    Helping Hand gives $600 to current and retired employees that are in need of financial assistance. It also gives out scholarships each spring to graduating high school seniors. Helping Hand is an organization that started in 2007 and has given back over $104,000 in financial grants and scholarships in the past 12 years.

    The deadline is fast approaching, applications must be postmarked by March 31

    We realize that schools are closed and you may not be able to get the required information. Please note that on your application. To be eligible, a student must be a graduating high school senior and the child of a current CDOT employee. 

    Three $1,000 scholarships will be given to winning applicants. An additional scholarship of $1,000 (Renewable for four years) will be awarded in honor of Terry Roop.

    Requirements and application information: 

    If you have any questions please contact Nicki Upright at 970-302-4059 or [email protected]. Scholarship applications are available in PDF online at www.cdothelpinghand.org.

    We're All in this Together! How to Help

    Since Governor Polis declared a state of emergency for Colorado early last month, people and organizations across Colorado have jumped at the opportunity to help. The Help Colorado Now website is a site where residents can make monetary contributions or seek out volunteer opportunities to assist during this crisis. To date, this site has generated more than $7 million, and 5,000 Coloradans just like you have signed up to volunteer their time and talents to those who are hurting most. We’re all in this together.

    CDOT staff are encouraged to share helpcoloradonow.org with your friends and family members who might be interested in volunteering, offering services, or donating personal supplies.

    Badges cannot be produced currently at HQ. It is unclear at this time when new badges can be issued. Please send your badge requests to [email protected]  and CC: [email protected] New staff working from home do not need a badge immediately.

    The 9-1-1 resources are being stretched thin with unnecessary calls related to COVID-19. The Colorado Department of Public Health and Environment has put together some tips on when you should and shouldn’t call 9-1-1.

    COVID-19 Workplace Guidelines

    Fueling Up

    When fueling fleet vehicles, employees are urged to use caution at the gas station. Wear disposable nitrile gloves when pumping fuel, and discard them before getting back into the vehicle. If you do not have gloves on hand, try to use plastic bags, old bread bags or paper hand towels that are sometimes available at the pump. Carry these items in your vehicle to cover your hands when you grip the handle. Always wash your hands (20-second rule) as soon as possible or try to carry hand sanitizer or disinfectant wipes with you. These tips can also be used when fueling the personal vehicles you use.


    Understanding every maintenance patrol and section is different with its own challenges, and we have developed a (one-page) general plan of action for TMIIs and TMIIIs to refer to while working through the crisis down to the first level supervisor level. 

    CDOT has a new video on disinfecting fleet vehicles.  It is more important than ever to keep our fleet clean. Please watch this video if you use a CDOT fleet vehicle. 

    Maintenance and operations is all about teamwork, and social distancing can be challenging in this type of setting. These guidelines will help our teams do their best to protect the force and still perform their critical functions. 

    Maintenance Patrol Preparedness


    Vehicle Cleaning

    The Safety and Well-being of Our Employees is a Core Value of CDOT

    CDOT has guidance to help keep our fleet clean and safe for our workers. These guidelines will help to mitigate the transmission of COVID-19 and other seasonal diseases. By employing regular cleaning and disinfecting practices to our maintenance (orange fleet) and light fleet (white fleet) vehicles, we can effectively minimize the transmission of these diseases while using these vehicles and equipment.

    Recent studies indicate bacteria and viruses, including COVID-19 (coronavirus), can live on surfaces in excess of 72 hours. This resiliency provides a source of contamination for the next operator or occupants in our vehicles.

    Cleaning and disinfecting these surfaces with approved cleaners and disinfectants removes the vast majority of bacteria and viruses that cause flu, colds and other seasonal illnesses reducing the probability of transmission.

    Vehicle Cleaning Procedure

    This is a stressful time, and we are responding to a situation where there are a lot of unknowns. Please take the time to do what you need to do to reduce your stress. Take a walk and get some fresh air, talk with a friend or health care provider, take a break from the news, watch a funny video or do other things that help. 

    State of Colorado employees have a free, confidential counseling resource through the Colorado State Employee Assistance Program (CSEAP). CSEAP will be holding recurring webinars for state employees on managing stress and anxiety during these uncertain times. Visit the CSEAP Webinar website for more information.

    The Office of Employee Development would like to welcome new employees to a virtual version of our New Employee Orientation (NEO)! In these unprecedented times, we are not gathering in large groups, so we're taking our NEO virtual. We will do an abbreviated NEO, covering the basics. If you are new to CDOT be sure to sign up!

    • Tuesday, April 14th, from 8 a.m. to 11:30 a.m. 

    Enroll by going into My Learning through the SAP Portal.(VPN connection needed)

    The last thing hospitals need at this time is more car crash injuries

    Our partners in the medical and law enforcement fields are needed now more than ever.  In response to a request from the Colorado State Patrol (CSP), CDOT is using our fixed messaging signs to display “Obey Speed Limits” to help reduce speeds on highways across the state. The request from CSP came after the agency noticed an increase in excessive speeding as a result of greatly reduced traffic during the current COVID-19 situation.

    The COVID-19 pandemic is putting a strain on our hospitals and law enforcement. One of the easiest ways we can all help is to reduce hospitalizations from a very preventable cause: car crashes. Excessive speeding is very dangerous and contributes to serious crashes on and next to our roadways.

    Car crashes are consistently among the leading injury-related reasons for emergency room admissions in America; when you include cyclists, pedestrians and other vulnerable road users in motor vehicle crash totals, as many as 5.2 million traffic victims visited U.S. hospitals in 2017, 40,100 of whom ultimately died, according to the National Centers for Disease Control (CDC).

    Source: CDC

    Great tools to use while working remotely

    The Office of Employee Development (OED) offers free access to FranklinCovey All-Access Pass and Jhana, both of which are online leadership and self-development tools. Many of you have access, but if you don't, you can request access by emailing [email protected].  

    The FranklinCovey All-Access Pass is an online learning platform that gives you:

    • Learning tools that support training (7 Habits, Leading at the Speed of Trust, Project Mgt. Essentials and more)

    • Recorded webinars and on-demand e-learning to continue your development and hone your practice

    • Videos from classes plus bonus modules to expand your knowledge

    Jhana is a complementary site that includes:

    • Online references, tools, templates, and tips - Fast answers to help you address common leadership challenges

    • Email blasts - A weekly email of leadership tips and suggestions

    Performance Management Cycle - Performance Year 2019-20 Ratings Deadline Extended by DPA 

    In order to meet operational needs during this period of a declared emergency, PMP evaluation deadlines have been extended to allow state resources to focus on continuity of operations and delivery of services.

    All employees must receive a final written evaluation for the performance cycle year of April 1, 2019, through March 31, 2020, no later than June 1, 2020, a month and a half extension. Note that we are unable to adjust the timeline in SuccessFactors, so you will continue to receive information showing previous deadlines.

    If you are able to complete the evaluation cycle earlier, please do so — it's a good idea to provide employees with valuable feedback and set goals sooner rather than later. Consider holding evaluation one-on-ones via Google Hangouts! Completing the process in SuccessFactors is a great "at-home" work project. 

    Additionally, the revised deadlines for setting goals for the upcoming 2020-2021 performance management cycle have been extended. See revised deadlines are charted below:

    Supervisor develops a final rating March-May 2020
    Supervisor and reviewer finalize rating March-May 2020
    Supervisor notifies employee of final rating June 1, 2020
    Employee acknowledges rating June 8, 2020

    The new Performance Management cycle starts simultaneously on April 1, 2020. Please be mindful of the following deadlines, completed electronically in Success Factors:

    New performance plan populated in Success Factors March 15, 2020
    Supervisor meets with employee to discuss goals and competencies June 1, 2020
    Employee acknowledges plan June 8, 2020

    Additional information, resources and tools are on thePerformance Management web page on the Intranet. If you have feedback or questions regarding the Performance Management Program at CDOT, please contact Susan Maxfield at 303-757-9793 or [email protected].

    Beware! Coronavirus as Phishing Bait

    When you look for COVID-19 information, cybercriminals may be looking for you

    Cybercriminals are finding ways to use the Coronavirus pandemic to their advantage by launching phishing attacks and setting up fake websites. One scam that has been reported uses an email falsely representing the World Health Organization (WHO). The email asks for passwords or instructs the recipient to click on a link that downloads malicious software, or that takes them to a portal designed to harvest credentials. 

    A malicious website pretending to be a live map for COVID-19 Global Cases by Johns Hopkins University has also been discovered. If you receive a link to a map with this title, do not click on it! Clicking on the website infects your computer with malware. Take a look at what the website looks like in the image below. If it looks familiar and you think you may have clicked on it with your state computer, please report it to the OIT Service Desk immediately. 

    Remote Working Tips

    Working from Home? Managing a Remote Team?  How to Maintain Productivity

    The Colorado Department of Labor and Employment has put together a best practices guide.  It is filled with resources and answers to common questions covering remote meetings, skill refreshers, tips for managers, tips for staying focused, team engagement and much, much more.

    Working from Home | Maintain Your Productivity Best Practices

    Creating a Safe Environment

    Working Safely from Home

    If you are working from home, we want you to be safe. Below you will find a video created to help our employees properly set up a safe work environment in their homes. This video shows employees how to connect a laptop to a larger monitor or television screen in their homes.

    We have also included a link to a guidance document employees can use that goes along with the video. The document discusses proper ergonomic work postures to help prevent soft tissue injuries and minimize eye strain and neck pain while working from home.  

    Links:

    Tech Updates/Tips

    We also want to acknowledge the fact that many workers are unable to work remotely and face additional challenges due to COVID-19 and that these resources do not address those needs.

    Helpful resources from OIT on working remotely:

    As the OIT Service Desk is working hard to keep pace with higher-than-normal call volume and hold times due to the unprecedented demand from an increasingly remote workforce. They have sent along some tips to help everyone who needs assistance.

    • To reduce the amount of time it takes to work on each request, please submit only one ticket through either the OIT Customer Portal, by phone, or by email.

    • To get you the answers you need quickly use the  Tech Kit for Remote Workers. It is full of resources covering a wide range of nonemergency needs. Please explore this valuable resource before reaching out with a nonemergency issue.

    Some highlights include:

    • Password self-service

    • Two-factor authentication setup for eVPN

    • Google tips & tricks

    • How to conduct virtual meetings

    • New Process For Hardware Help: In light of social distancing the Deskside team is no longer offering walk-up support. Deskside Support is now by appointment only. The Deskside team will then reach out to schedule an appointment and provide the day and time to drop off your computer.

    If you are having an issue with your computer and need in-person assistance, please submit a ticket. 

    The Deskside team will follow our established protocol for sanitizing your device(s) before giving it back to you. 

    • VPN / Remote Access Tutorials: If you are new to working remotely, you may need to take an extra step to log in to certain state applications. Check out the video tutorials in the remote access section of the Tech Kit to help you get started. 

    Applications used on a daily basis such as Gmail, Calendar, Docs, and Google Drive can be accessed directly from the internet, some applications require the use of a VPN (virtual private network) tool to gain remote access to the state network. 

    Internet Issues Working from Home?

    Please notify your supervisor if your internet at home is not keeping up with your work needs. Include details such as whether you have a state-issued cell phone or receive a stipend for a personal phone. We are building an inventory of internet needs and want to be sure people's situations are addressed. 

    Many employees have asked how to complete their e-learning. Awesome! Here’s what you need to complete and how:

    See What You Need to Complete

    You can see what e-learning you still need to take by following these steps:

    • Go to CDOT’s SAP LMS (interns/temps: Use this LMS link (you will need to be on VPN to access these)

    • All required e-Learning is listed on your My Learning page

    • To take an e-Learning, simply click Start

    Required for All Employees

    Required for All Supervisors

    • Affirmative action

    • Active shooter prevention, response and safety

    • Ethics

    • Workplace violence prevention and response

    • Workplace harassment prevention and response

    • Intro to SAP Time Entry Monster Course

    • Cyber security (four lessons and Acceptable Use Policy/quarter) - But you can complete this all now! you will need to be on VPN to access these 

    Refer to the Employee Curriculum on Learning Lane for details.

    • What Makes a Great CDOT Supervisor
    • Supervisor Online Performance Management Process
    • Employment Law: Americans with Disabilities Act
    • Employment Law: Family Medical Leave
    • Employment Law: Fair Labor Standards Act
    • Employment Law: Worker's Compensation 
    • Employment Law: Civil Rights Legislation
    • Introduction to Purchasing

    Refer to the Supervisor Development Curriculum on Learning Lane for details.

    NOTE: If accessing via VPN, only log in for the course and log out immediately after you have finished.  

    Transportation Engineering Training Program (TETP)

    Engineers, there is a LOT of e-learning you can take as well. Get all the details on the TETP page on Learning Lane. 

    Questions?

    Email [email protected].  

    Password Self-Service | Action Required

    OIT’s Password Self-Service allows you to manage your network password. This means resetting and unlocking your network password can be done without a call to the OIT Service Desk. As part of this self-service option, you will receive automated reminders when your network password is close to expiring. The notice will look similar to this image:

    WHEN:

    The automated notices will be turned on starting April 8. If your network password is set to expire within 10 days of April 8, you will receive one of these notifications. 

    DO I NEED TO TAKE ACTION?

    Yes. Don’t wait until you get locked out of your computer. Take action now and paste this link into your browser: mypw.state.co.us/PMUser. Then follow the steps to manage your password or set up an account if you have not already done so. You can also reference the Password Self-Service User Guide on the security page on TechU. It will only take a few minutes, and then network password management is in your hands. No more calls to the OIT Service Desk!

    Questions?  Contact the OIT Service Desk: Call 303.239.HELP, Online at  OIT Customer Service Portal or email.  

    Professional Engineer Exams and Reimbursement

    April Professional Engineer (PE) exams have been cancelled.

    If you plan on taking the exams at a later date, resubmit your reimbursement application closer to the new date. However, if you plan on taking a PE prep course prior to that, submit for reimbursement now.

    If you plan on taking a PE prep course or are currently completing a prep course, please submit for reimbursement now. Per the stipulations governing the program, students must achieve a grade of B or higher, or “pass” for classes graded as pass/fail, to receive reimbursement. Documentation of your grade must accompany the documentation for reimbursement.

    Visit the Learning Lane Reimbursement page for program details and forms needed for reimbursement. You can access this Google site from any computer. Contact [email protected] or [email protected] with questions.

    CDOT is faced with unprecedented changes to how we are now performing our jobs — whether you’re working from home, maintaining our roads or running payroll for the agency. During this time, as always, CDOT is dedicated to protecting the safety and the well-being of our employees. 

    We want you to feel safe in your new work reality, and to help ensure this is the case across CDOT, we are instituting a mechanism that allows employees to highlight any COVID-19 safety concerns,  sensitive personal situations or questions that are more appropriate for the Safety or HR offices to handle. As always, we hope you can find a sensible solution with your supervisor, but it is important to us that you have a way to communicate any concerns you may have without fear of retaliation. These submissions will be managed out of the Office of Transportation Safety and Risk Management and will be held confidential. If you have concerns visit:

    COVID-19 Concern Form

    Please provide your contact information so your concerns can be directly addressed. Without contact information, the safety office will not be able to follow up with you. You can expect a response within 24 hours, but it may take longer in some situations.   

    Great tools to use while working remotely

    CDOT Services are Considered “Essential”

    On Thursday, March 26, the entire state was put under a stay-at-home order from Gov. Polis. CDOT services are considered “essential” to ensure Colorado’s roadways are safe and open for the public. Because we have already adjusted our work duties to include social distancing, this order has not impacted how we are operating. Many of you are working remotely from your homes, but we advise ALL employees to keep in regular contact with your supervisors. We are all adjusting to this new working environment, and the best way to address any challenges or concerns is through consistent communication with your supervisor and workgroups. 


    Six-Foot Rule 

    Please be respectful of the personal space of others. If you need to be in the presence of another employee (at the office or in the field), please stay at least six feet apart from each other.


    Stay-at-Home Order Explained

    The Data Behind the Decisions

    The governor recently gave a presentation to discuss some of the predictive modeling guiding the public health decisions he and public health experts are making. A copy of Governor Polis' presentation is online.

    This data explains why the governor issued the Stay-at-Home Order. The more we can do to increase social distancing, the more time we have to build additional intensive-care capacity, secure medical equipment, build ventilators and produce more protective equipment while fewer patients show up in hospitals all at once. Watch the update on COVID-19 press conference on Facebook here.

    Pictured: A Region 1 crew practicing Social Distance while doing critical highway work.


    Don’t Head for the Hills

     The Colorado Department of Transportation and the Colorado Department of Natural Resources are reminding people to resist the temptation to travel to the mountains for recreational activities. Staying close to home and limiting travel are essential to preventing the spread of COVID-19 in the state. As defined under Gov. Polis’ statewide Stay-At-Home order, travel is limited to what is absolutely critical, such as obtaining food or medicine.

    "Although we encourage people to get outside for their own well-being, Coloradans need to keep their recreational activity to local trails and parks, maintain social distancing guidance, and avoid dangerous activities to reduce the strain on our search and rescue and emergency teams." 

    Colorado Department of Natural Resources Executive Director, Dan Gibbs

    Car crashes are consistently among the leading injury-related reasons for emergency room admissions in Colorado. Avoiding travel between cities and regions is an important part of limiting the spread of COVID-19 between different communities.

    “One of the easiest ways people can help is by staying off the road. This reduces the potential for crashes and the resulting stress on our health care system and local emergency responders. Staying closer to home this weekend will be a safer choice for multiple reasons.”

    CDOT Executive Director Shoshana Lew


    Performance Management Process Refresh - 1 p.m., April 9

    As you know, the Performance Management Process (PMP) deadline was extended by DPA. (See details here.) With a little extra time, you're invited to attend a virtual session so you can be sure to follow the process accurately. This session will cover: details about the new PMP dates; staying connected as many of us work remotely; and managing work remotely (both as supervisors and as employees). This session is open to all employees — including both supervisors and employees. 

    No registration is required; simply join the session to participate

    Session Details

    Please mute your microphone in Hangouts when you dial in. This moderated session will include informal polls, discussion and Q&A.


    Neuroscience & Fight or Flight - 4/8, 1 p.m.

    Everyone knows that there some instinctual reactions to threats. It could be anxiety from standing too close to the edge of a cliff, or a flinch from a physical threat. But did you know that the neuroscience of fight or flight advises almost every reaction we have, all day long? 

    In the transportation industry, understanding fight or flight is key. Overreacting -- or underreacting -- could mean the difference between getting injured vs. staying safe in our physical working environments. But fight or flight also advises our interpersonal reactions. How exactly? Attend this webinar to find out. This is important stuff to understand, especially in our current environment with COVID-19. No registration is required; simply join the session to participate.

    Session Details

    Please mute your microphone in Hangouts when you dial in. This moderated session will include informal polls, discussion and Q&A.

    Google Hangout Tips

    New to Google Hangouts? Take our virtual training (schedule here) and refer to these Google Hangout training slides.

    VPN is functioning properly, but if you are still experiencing issues - contact the Service Desk at 303-239-4357 for assistance. Also, when working remotely, logging in to VPN is only if necessary for programs requiring CDOT’s secure connection. Gmail, Google drive, Google docs, contacts, calendar and other Google apps are totally accessible with a regular WiFi connection.

    Video Streaming

    Limits began Monday, March 30, 2020, at 7 p.m.

    To help ensure adequate bandwidth for all state employees working in the office or on the state network via VPN, OIT is restricting access to all audio and video streaming services not used for business purposes. 


    Colorado: The Official State Web Portal