B-9-0 Monitor Prompt Payment (B2GNow)

Download B-9-0 Monitor Prompt Payment Flowchart

Flowchart B-9-0: Monitor Prompt Payment

1. Start: The process of monitoring prompt payment occurs monthly on the project.
2. The prime contractor and subcontractors/suppliers (with lower-tier subcontractors or suppliers) report monthly payments in B2GNow (Figure 9-1).
3. The subcontractor and supplier confirms or disputes payment received during the audit period in B2GNow (Figure 9-2).
4. Decision Item: Was there a discrepancy identified?
   • If yes, continue to step 5.
   • If no, continue to step 6.
5. The prime contractor and subcontractors and suppliers (with lower-tier subcontractors/suppliers) respond to the discrepancy in B2GNow (Figure 9-3).
6. The subcontractor or supplier responds to the discrepancy in B2GNow (Figure 9-4).
7. The CDOT Project Engineer/Project Manager (PE/PM) conducts monthly monitoring of prompt payment, discrepancies, and resolving escalated issues (Figure 9-5).
8. The Region Civil Rights Office closes the overdue prompt payment audits in B2GNow (Figure 9-6).
9. The process ends.

Process Guides

 Prime Contractor and Sub-Prime

• 9-1 Prime Contractor and Subcontractors and Suppliers (with lower-tier Subcontractors and Suppliers) Report Monthly Payments in B2GNow (Prime Contractor, Subcontractor (Payors), and Supplier (Payors)
• 9-3 Prime Contractor and Subcontractors and Subcontractors (with lower-tier Subcontractors and Suppliers) Respond to Discrepancy in B2GNow

 Subcontractors and Suppliers

• 9-2 Confirm or Dispute Payment Received During Audit Period in B2GNow (Subcontractor and Supplier)
• 9-4 Subcontractor and Supplier Responds to Discrepancy in B2GNow

 CDOT Project Oversight

• 9-5 Conduct Monthly Monitoring of Prompt Payment, Discrepancies, and Resolving Escalated Issues in B2GNow (Project Engineer/Project Manager)

 CDOT Civil Rights Office

• 9-6 Close Overdue Prompt Payment Audits in B2GNow (Region Civil Rights Office)